NOTICE TO BIDDERS FOR 380TH BOMB GROUP ASSOCIATION REUNION SITES
The 380th Bomb Group Association (WWII veterans' group) welcomes proposals for our future reunion sites from city convention centers/bureaus and individual hotels!
Our scheme for reunion sites is this - we like to alternate each year between the East Coast, West Coast, and the Midwest. So in 2009 we were in Savannah (East), 2010 in Branson (Midwest), 2011 in Colorado Springs (Mountain West), 2012 in New Orleans (Southeast), 2013 in Seattle (Pacific NW), in 2014 in Norfolk (East), and in 2015 in Dallas (Central). The 2016 Reunion will be in the West.
At this point in time, due to the age of our veterans and their widows, we are not planning much past the current year the decision to continue to the next year will be made at the current years reunion.
PROPOSALS FOR OUR 2016 REUNION ARE REQUESTED TO BE SUBMITTED BEFORE DECEMBER 15, 2015.
Here's some basic info on our reunions, to better identify hotel properties best suited for our needs:
Our reunions are held in the late summer/early fall - timing depending on the weather and local events being held in the particular locale; we generally schedule between August and early November (before the fall/winter holidays begin).
Our Reunions run from Wednesdays-Sundays.
We start on Wednesday with afternoon registration.
Thursday we have registration, local optional group tours during the day, and an informal dinner buffet at the hotel or nearby location (with cash bar).
Friday is our Memorial Service and luncheon (at a local chapel or military base or museum or other venue); museum or other local attraction tours in the afternoon.
Saturday we have a members' meeting in the morning at the hotel, local afternoon tours (usually on their own, not as a group), and in the evening we have a dinner/dance (more formal dinner, with a cash bar, and with a band or DJ, including dance floor, for entertainment).
Sunday, departure day.
Attendance over the last two years has been between 40-50, and that varies over the days of the reunion, with the Wednesday events the lowest attendance, and the Friday memorial service and Saturday dinner with the highest attendance.
The number of lodging rooms we would need would be around 15-20 or so (many of the WWII veterans travel with their families). An abundance of ADA accessible rooms is a plus, along with elevator service. Additional lodging 2-3 days prior and 2-3 days after the event at the same rate would be appreciated for those wishing to visit the area prior to or after our Reunion.
Free parking (or a minimal charge) is preferred.
If we can get free breakfast or work out some kind of breakfast deal, this would be greatly appreciated by our members.
Free WIFI in our meeting rooms and all guest rooms is a must.
We try to avoid downtown/congested areas, if at all possible. Local restaurants and attractions that are easily accessible or within walking distance of the hotel are also preferred.
We hire coaches to transport our group to group events/activities.
We typically have a meeting room or suite that we designate our "hospitality room" - this is for registration, members to congregate and visit amongst themselves. It would be preferred to have the same room for the entire time of our stay (Wednesday afternoon- Sunday morning). In the hospitality room, we would like to be able to bring in our own snacks and beverages (soft drinks, water, beer, and wine) for our members. In summary, the hotel should be able offer at a minimum:
Hospitality room, Wed afternoon thru Sat afternoon - seating max at one time of 20 people, where we can bring in our own food and beverages
15+ lodging rooms, including handicapped/ADA rooms
Buffet (or plated) dinner, Thurs evening - for approximately 25 people, with cash bar
Meeting room, Saturday morning including podium, microphone, and AV equipment
Plated (or buffet) dinner, Sat evening - for approximately 40-50 people, with cash bar
2006 - Washington DC area - October 12-16 - Holiday Inn Rosslyn at Key Bridge, Virginia
2007 - Dayton OH - September 6-9 - Doubletree Dayton-Downtown
2008 - Tucson AZ - November 5-9 - Hotel Arizona
2009 - Savannah GA - October 14-18 - Holiday Inn Pooler
2010 - Branson MO - November 3-7 - Grand Plaza Hotel
2011 - Colorado Springs CO - August 3-7 - Marriott
2012 - New Orleans LA - October 31-November 4 - Holiday Inn Downtown Superdome
2013 Seattle WA July 31-August 4 DoubleTree Suites Seattle Airport-Southcenter
2014 Norfolk VA November 5-9 Holiday Inn Norfolk Airport
2015 Dallas TX October 14-18 Embassy Suites Love Field
Please submit your proposals by email or mail to (deadline for 2016 proposals is December 15, 2015):
130 Colony Road
West Lafayette IN 47906-1209
Please, no phone calls.
Last updated: 20 October 2015